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Master Your Inbox & Say Goodbye To Email Overwhelm (Using New Outlook) — Part 1
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Key Demo Timecodes (These are embedded in the Video also)
- Welcome and Session Overview (00:00:09) Get a quick introduction to the two-part series, what’s coming up in this session, and how to get the most out of today’s training.
- Understanding Change Management in New Outlook (00:01:03) Discover the challenges and opportunities of transitioning to the new Outlook, including user reactions and what to expect as Microsoft phases out classic Outlook.
- Navigating the New Outlook Interface (00:02:52) Learn how to access the new Outlook, use the toggle switch, and adjust the ribbon to make the interface feel more familiar and user-friendly.
- Drag-and-Drop to Calendar: Classic Productivity Trick Returns (00:04:17) See how to quickly turn emails into calendar appointments using drag-and-drop, and why this feature is a favorite for keeping meetings organized.
- Scheduling Emails with Precision (00:06:09) Master the improved “Schedule Send” feature in new Outlook, allowing you to send emails at exactly the right time—even when your computer is off.
- Snooze Messages to Stay Focused (00:09:15) Explore the snooze feature to temporarily remove emails from your inbox and have them return when you’re ready, helping you manage distractions and batch your work.
- Making the Most of Focused Inbox (00:11:11) Find out how to train and customize the Focused Inbox to prioritize important messages, reduce noise, and streamline your daily email review.
- Flags, To-Do, and Task Management Integration (00:15:56) Learn how flagged emails now sync with Microsoft To Do, how to manage tasks across platforms, and tips for keeping your action items visible and organized.
- Customizing Microsoft To Do for Your Workflow (00:17:17) Get a mini-primer on using Microsoft To Do, including syncing flagged emails, managing tasks, and using filters like “My Day” and “Important” to stay on track.
- Enhancing Findability: Search and Settings Tips (00:25:52) Unlock advanced search features, use filters, and adjust settings to quickly locate emails, files, and contacts—even as the interface evolves.
- Using Conditional Formatting and Categories (00:29:51) Discover how to color-code messages and apply categories to organize your inbox, batch process work, and tailor Outlook to your business needs.
- Scheduling Polls: Simplifying Meeting Coordination (00:35:06) See how to use the built-in scheduling poll feature (like Doodle) to easily find meeting times with internal and external participants, reducing email back-and-forth.
- Chat and Teams Integration in Outlook (00:42:24) Learn how to switch from email to Teams chat directly within Outlook, making internal communication faster and reducing inbox clutter.
- Wrapping Up and What’s Next (00:46:46) Get a preview of the next session, focused on streamlining with smart suggestions, rules, and templates, plus tips for managing change and staying productive as Outlook continues to evolve.
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